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Employment Opportunities

LBJ Foundation: Executive Assistant

Summary Description
Under supervisory direction of the Executive Director and the Deputy Director, the Executive Assistant assists with operations of the LBJ Foundation.

Job responsibilities:

General Duties

  • Answer main LBJ Foundation telephone line
  • Maintain Foundation calendar
  • Note standard, annual deadlines, and important dates
  • Calendar new, important dates and events as arise 
  • Reserve conference rooms for meetings as needed
  • Respond to “Info” email inquiries
  • Check mail, open, and distribute as needed
  • Order and maintain office supplies
  • Maintain copier and postage machine as needed
  • Coordinate with security guards and LBJ Presidential Library Deputy Director as needed for access to space and information
  • Assist with correspondence as needed

Invoicing and Checks

  • Maintain list of invoices to be processed every other week
  • Reconcile list with accountant
  • Have checks signed by Executive Director/Chairman/Treasurer
  • Mail/distribute checks

Membership

  • Direct incoming calls to Director of Public Programs or Membership Associate
  • Follow up contact with special guests, sponsors, etc., as needed for events

Raiser’s Edge Database

  • Enter new constituents as needed with correct and current contact information
  • Manage current constituents ensuring information is updated, etc.
  • Assist with donations and pledges received by the Foundation as needed

LBJ Foundation Board

  • Assist with contacting or sending correspondence as needed
  • Assist with annual forms
  • Assist with organization of semiannual Board meetings

Other Duties

  • Assist with events as needed i.e. lunches, tour groups, etc.
  • Coordinate with Archives personnel (A/V and other) as needed for information

Please send cover letter and resume to Samantha Stone at samantha@lbjfoundation.org with "Executive Assistant position" in the subject line. Deadline is Monday, December 22, 2014.